EXECUTIVE ASSISTANT 

Founded in 2010, Hispanic Access Foundation is a 501(c)(3) national nonprofit organization that connects Latinos with partners and opportunities to improve their lives and create an equitable society. Ultimately, we establish bridges of access that provide a path for the development and rise of Latino leaders and elevates their voices in areas where we are underrepresented. Our core values are trustworthy, dedicated, service to comunidad, versatile, and excellence. While Washington, D.C. serves as our headquarters, employees work in a virtual environment.

POSITION DESCRIPTION

The Executive Assistant will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, answering phones and emails, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events. The Executive Assistant will use Salesforce in support of Fundraising and will manage the donor acknowledgement process. They will coordinate with staff to ensure the President & CEO is prepared for meetings and events and coordinate activities across multiple teams. They will communicate on behalf of the President & CEO with staff, as well as with donors, trustees, vendors, partners and other business associates. They will perform other administrative functions, as required.

ROLE/RESPONSIBILITIES 

Administrative Assistance

  • Writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
  • Performing minor accounting duties, such as processing invoices, coordinate vendor contracts, budget preparation, and expense reports
  • Answering phone calls and emails in a polite and professional manner

Logistics

  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
    Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Assist in the scheduling and planning of quarterly staff meetings
  • Coordinate with development team to schedule funder meetings
  • Coordinate board of directors communications, minutes, and meetings
  • Support program teams and staff logistical needs

Data Entry / Research 

  • Maintaining comprehensive and accurate records and Salesforce contacts
  • Perform non-routine analysis, research, and follow-through
  • Ensure compliance with the organization's policies and procedures, and external (donor/legal/IRS) requirements

Desired Experiences & Qualifications

  • Bachelor’s degree and 2 years’ experience or equivalent combination
  • Excellent interpersonal, written and oral communication skills with experience in business writing, editing, and proofreading
  • Excellent problem-solving and decision making skills
  • Experience generating reports and interpreting data
  • Experience organizing time and managing diverse activities to meet deadlines
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Ability to be effective independently, while also being a highly resourceful team-player
  • Collaborative work style; strong work ethic; mission-driven, results-oriented approach to work
  • Creativity and flexibility to undertake new assignments and identify new opportunities
  • Professional behavior and demeanor consistent with the organization’s cultural values
  • Commitment to Diversity, Equity, and Inclusion
  • Experience working with a board, donors, volunteers, the public, and/or all levels of staff
  • Bilingual – English and Spanish
  • Experience working remotely is a plus
  • Experience with Salesforce is a plus
  • Ability to travel 15% of the time, as needed

LOCATION

While the position is primarily remote and the location of this position is flexible, the Washington, DC metro area is preferred. 

COMPENSATION AND BENEFITS

The salary is dependent upon qualifications and experience. Hispanic Access Foundation offers full-time employees a generous benefits package that includes health, and dental; generous paid vacation plus paid holidays, and a retirement plan with employer match. 

HOW TO APPLY

Please submit your resume and a cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line of “Executive Assistant”. 

 


Hispanic Access Foundation is an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other basis prohibited by law.

About Us

HAF improves the lives of Hispanics in the United States and promotes civic engagement by educating, motivating and helping them access trustworthy support systems.

Phone: (202) 640-4342

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

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